Northern Arabian Horse Ltd
Company Registration number Registered within the
1 The annual subscription shall be £12.00 Single and £15.00 Family (2 Adults and 2 children
16 years and under as at 1st January), or such other sum as shall from time to time be
determined by the Committee.
2 Membership – Applications to the Company Membership Secretary. The Membership Secretary
will periodically supply an updated membership list for acceptance/vetting by the Company
Committee, as and when appropriate.
3 The Company Committee reserve the right to decline an application for new membership or
renewal of an existing membership. The applicant/s will be advised in writing of the Committee
decision by the Company Chairperson.
4 The Company Committee reserve the right to refuse or withdraw membership from any applicant
or member found guilty in a court of law, of cruelty, neglect or negligence of animals in their care,
or found to be acting in a manner that may bring the companys’ reputation into disrepute.
5 Membership subscription is made by way of an annual payment to the Company.
Payments become due on the 1st January.
A reminder letter will be issued to any member when their subscription is more than
3 months in arrears. If payment of membership is still outstanding as at the 31st March
the member will have their name removed from the Membership register.
6 Any member joining on or after 31st October shall be deemed to have paid their
subscription for the following year.
The management of the Company shall be under taken by ‘The Committee’.
7 The Committee shall consist of a Chairperson, Secretary and Treasurer and 9 other Committee
members, who must be members of the Company.
8 A minimum of 7 members of the Committee must be present to form a quorum.
Where there are unfilled vacancies on the Committee a quorum may be formed when more
than half of the Committee members are present.
9 Each year at the Annual General Meeting, one third of the members of the Committee
shall retire being those who have been longest in office. Retiring members shall be
eligible for re-election.
10 The Committee select the Chairman, the Secretary and Treasurer following the AGM, from
within their number. The Chairman will not have a vote, except in any event when a ‘casting’
vote may be required.
11 One Council Member of the Arab Horse Society, whether or not a resident in the Group’s
regional area shall be nominated by the Committee each year, to be member of the Committee
with a vote, unless one such Council Member shall already have been elected to the Committee in
the ordinary way.
12 The decision of the Committee shall be final unless over-ruled at a General Meeting of members.
13 The Committee are responsible for interpretation of the Rules and any other matter relating to the
group not already covered by the existing rules. The Committee decision is final and binding on
members of the group.
14 The Committee may formulate bylaws for the detailed running of the Company and elect
sub-committees for any special activities of the Company, which the Committee may authorise.
15 The Committee shall have the power to co-opt a member to cover a vacancy arising amongst
members of the Committee. Any member co-opted onto the Committee in this fashion shall retain
office until the Annual General Meeting when they shall be eligible to stand for re-election.
16 Only one member of a family can stand and be an elected Committee member with voting rights.
Another member of the same family can be co-opted on to the Committee but will not have voting
rights.
17 If any Committee member does not attend one half of the Committee meetings held in a 12 month
period, then they shall retire
18 The Annual General Meeting shall be held in the month of November each year to transact the
following business:-
a) To receive and approve the Group’s Accounts from the previous year.
b) To vote for appoint new Committee members to fill vacant positions
c) To appoint an Auditor or Accountant
d) To deal with any business on the Agenda which the Committee need to bring to the attention of
the members.
e) To receive questions and suggestions from the members for consideration by the Committee.
19 Notice to hold a General Meeting shall be sent to members not less than 21 days before the meeting date and shall include an Agenda for business.
Notice will be given to any member by sending it by post or email to the address registered in the Companys’ membership records within the
20 Extraordinary General Meetings may be called by the Committee, or by submission of a written
request signed by not less than 10 members, identifying the business to be discussed.
Upon receipt the Secretary shall give all members 10 days notice of the date of the EGM and shall
include in the notice an Agenda of business to be discussed.
21 Rules may be added to, deleted or altered by resolution passed at any Annual or Extraordinary
General Meeting, if approved by at least 75% of the members present by show of hands, provided
that such an amendment/alteration was included in the Agenda notice issued to all the
membership prior to the meeting.
ACCOUNTS
22 The Accounts of the Group shall be certified each year by the person appointed at the previous
Annual General Meeting. The financial year of the Group shall commence on 1st January each
year.
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CONDUCT OF BEHAVIOUR
23 The Committee have the right to decline entries to any of it shows or events to any person(s)
failing to comply with requests from its official officers, or volunteers, for example car park
attendants, stewards etc.
23 The Committee have the right to decline entries to any of the Companys’ shows or events to any
person(s) where entry monies have been returned unpaid by the entrants’ bankers at previous
for previous events. The Committee may invoice the entrant with any out of pocket costs
incurred to the group with respect to bank charges, telephone calls etc.
The Committee also reserve the right to inform all other regional companys’ Show Organisers,
including ‘The Arab Horse Society’ ‘ECAHO’ and ‘HOYS’ and any other companys’ which they
see fit, of the name and addresses of such persons to avoid similar losses occurring elsewhere, and
where appropriate and cost effective may seek to take legal advice/action to recoup funds
remaining unpaid.
DISCLAIMER
The Group, its Committee or persons acting on their behalf shall not be held responsible for any
accident or injury to any person or property howsoever caused.